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Terms and Conditions
Last updated: February 5, 2026
Welcome to Harchaka Business Consulting.
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These Terms and Conditions govern your use of our website at https://www.harchaka.com and any consulting, system design, automation, or workflow services we provide (collectively, the “Services”). By accessing our website or using our Services, you agree to be bound by these Terms. If you do not agree, you must not use our Services.
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Our Services
Harchaka provides consulting services focused on cashflow systems, administrative workflow design, and operational process improvements for businesses. Our Services may include business process reviews, system and workflow design, automation setup using third-party tools, administrative system improvements, and general business consulting. We do not provide legal advice, tax advice, accounting assurance, or audit services. Clients are responsible for consulting licensed professionals where required.
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No Guarantees or Professional Advice
While we apply reasonable care and professional judgment in delivering our Services, we do not guarantee specific financial results, profits, cashflow outcomes, or business performance. Results depend on client participation, existing systems, third-party tools, and business conditions outside our control. All Services are provided on an “as-is” and “as-available” basis.
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Client Responsibilities
You agree to provide accurate and complete information, respond in a timely manner when input or approval is required, maintain access to your own third-party software and accounts, and remain responsible for decisions made using information or systems we help design or implement. Delays or issues caused by incomplete or inaccurate client input may affect timelines and outcomes.
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Fees, Payments, and Purchases
Fees for Services are outlined in individual proposals, engagement letters, or invoices. Unless otherwise stated in writing, fees are payable in advance or as specified in the applicable agreement. Late payments may result in suspension of Services. All fees are stated in Canadian dollars (CAD) unless otherwise noted.
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Subscriptions and Ongoing Services
Certain Services may be provided on a recurring or subscription basis. Where applicable, billing occurs in advance according to the terms set out in the relevant agreement. Clients are responsible for canceling subscriptions in accordance with the cancellation terms below.
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Third-Party Software and Tools
Our Services may involve configuring, integrating, or working with third-party platforms such as accounting software, automation tools, email systems, or payroll software. We do not control third-party software and are not responsible for outages, errors, pricing changes, data loss, or failures caused by third-party providers. Your use of those tools remains subject to their own terms and policies.
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Intellectual Property
All content, templates, workflows, systems, and materials created by Harchaka remain our intellectual property unless expressly agreed otherwise in writing. You are granted a limited, non-exclusive, non-transferable license to use deliverables internally for your business only. You may not resell, distribute, reproduce for commercial use, or reverse engineer our materials.
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Privacy
Your use of our Services is subject to our Privacy Policy, which explains how we collect, use, and protect personal information in accordance with applicable Canadian privacy laws.
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Limitation of Liability
To the maximum extent permitted by law, Harchaka will not be liable for indirect, incidental, consequential, or punitive damages, including lost profits, lost data, business interruption, or financial losses. Our total liability for any claim arising out of or related to the Services is limited to the amount paid by you for the specific Services giving rise to the claim. Nothing in these Terms limits liability where such limitation is prohibited by law.
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Cancellation and Termination
A minimum of 24 hours’ notice is required to cancel scheduled services. Cancellations must be provided in writing, including by email. We reserve the right to charge for Services already performed prior to cancellation. Either party may terminate Services at any time by written notice. Fees for Services rendered up to the termination date remain payable.
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Refund Policy
No refunds will be issued for Services that have already commenced. Any prepaid amounts relating to Services not yet delivered may be refunded at our discretion.
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Website Use and Security
You agree not to misuse the website, attempt unauthorized access to systems or data, interfere with site operation, or use the website for unlawful purposes. We reserve the right to investigate misuse and pursue legal action where appropriate.
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External Links
Our website may contain links to third-party websites or services. We do not control and are not responsible for the content, security, or privacy practices of third-party sites. Users should review third-party privacy policies independently.
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Force Majeure
Neither party will be liable for failure or delay in performance due to events beyond reasonable control, including natural disasters, government actions, labour disputes, system outages, or other unforeseen events.
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Governing Law
These Terms are governed by the laws of the Province of British Columbia and the laws of Canada applicable therein, without regard to conflict-of-law principles.
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Changes to These Terms
We may update these Terms from time to time. Updated Terms will be posted on this page, and continued use of our Services constitutes acceptance of the revised Terms.
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Contact Information
If you have questions about these Terms, please contact:
Harchaka Business Consulting: info@harchaka.com
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